How to Archive Your Learning Management System


How and why you need to archive your digital class using Google Classroom at the end of the year

Whether you loved it or hated it, distance teaching is finally over for this school year. Before you throw your hands up with joy to kick back and relax this summer, it helps to do a few housekeeping tasks to clean up your digital learning management systems. 

Archiving a class

There is an option called archiving a class in many of the learning management systems such as Google Classroom or Schoology. At the end of the school year, it is a good idea to choose this option. 

To archive a class means that the class will no longer show in the main feed for your students or yourself. It will preserve everything that is inside of the class, but it will be placed elsewhere so that it does not clutter your space. I think of it as storing it in the attic in case I need it at a later date. 

Reasons to archive a class: 

There are a few reasons I choose to archive a class rather than delete it. 
  • Data: Using digital learning management systems can be awesome and provided comfort during remote learning. Having everything in one place has helped the teacher to organize and grade accurately. However, if you delete the class, you have lost all of your data. If you choose to archive a class, all student work as well as their grades remain within your reach. This is helpful if there is a later discussion about grades, effort, or ability. By archiving your class, you retain all of this information at your reach.  
  • Classroom materials: As teachers, there are often lessons and activities that we enjoy using with our students. You can think of your past classes as a digital lesson plan book of sorts. Archiving the class will give you access to the assignments and materials you used with your past students so that you can use them again with your future students. 
  • Organization: Archiving a class in your learning management system allows you to retain the ability to organize the main Google Classroom or Schoology page. Keeping the class active will continue to have it show on your main page, as well as your students. This causes visual clutter and can be confusing for students, especially though with executive functioning deficits. Archiving the class takes it off of the main page and "puts it in the attic" for them as well. 

One hindrance is that by archiving a class, anything that you inputted into the calendar, such as Google Calendar, will still show up. This may not be an issue because most of the events were probably in the past but you can delete or unsubscribe the class from the calendar. You can follow the instructions here to do so

How to Archive Your Class

Archiving your class is quite simple whether you are using Google Classroom or Schoology. 

Archiving a class in Google Classroom: 

  1. Go to the main page of your Google Classroom: classroom.google.com 
  2. On the class card, you will see three vertical dots. Click on them. 
  3. Click Archive. 
That's it! That's how simple it is to archive your digital class. 

To view an archived course
  1. Go to the main page of your Google Classroom: classroom.google.com 
  2. Click on the hamburger menu (three vertical lines on the left)
  3. Scroll down to Archived Classes - this option will ONLY be there IF you have archived a class before. 

Archiving a class in Schoology:

It is done for you! Schoology runs by your grading period dates so once the dates are in the past, your course will automatically be archived! 

To view the archived course, click on My Courses which is found on the right-hand side of the main courses page. Then click archived

Deleting a Class: 

In Google Classroom you have an option to delete the class. You can do so but choose this option with caution. Make sure you read and understand the benefits of archiving. If you think it is a class that you will never, ever, ever use again, then you may want to delete it. 

To delete the Google Classroom class, you first need to follow the steps to archive it. 
  1. Go to the main page of your Google Classroom: classroom.google.com 
  2. Scroll down to Archived Classes.
  3. Click the three vertical dots for More
  4. Choose delete.  
Get your digital learning management system ready for the back to school season

I hope this informed you of reasons to archive your classes at the end of this remote teaching journey. If you are looking for more tech and digital tips for your Elearning journey next year, check out some of the posts below. 

Looking for more digital tips? Learn more from these past blog posts


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    More Google Apps for Teaching in the Distance Learning Classroom

    Google Apps for the Remote teaching classroom to use when distance learning in grades 4 5 6

    Last week I shared 5 awesome Google extensions that I fell in love with. Some of them I have been using prior to remote learning, others I found during the time of eLearning and will continue to use when I get back into the classroom.


           While compiling a list of great Google tech tools to use in the classroom, I realized that there were so many and I needed to break the post into two to avoid overwhelm and give some time to play around with the awesome apps. You can get a closer look at the first FIVE here.


    Share to Classroom Chrome Extension:

           Share to Classroom is a Google extension that allows Google Classroom users to instantly share out a webpage. This helps to save time and confusion by allowing the teacher to instantly share a webpage they are on for instruction with their students. No worries about typing it out, upper and lowercase letters, or the names of weird symbols. The work is done for you within seconds.

    Share to Classroom allows you to instantly share a webpage to your students while elearning in upper elementary grades.

           I love this because it makes teaching easier and saves time for instruction. I try to relate concepts to real-life so that students can make a connection to what they are learning. This extension allows me to share out a local tide table with my students when learning about tides. We can review the need to know, how moon phases affect the tide, and how often they change. Using a website like this helps build a real-life connection and can be done so with ease using this extension.

           When sharing the page with your students, you have options.


    Push allows the page to be sent to them. This would be ideal during a lesson to make sure all students can see what you are showing on the Smartboard.

    Push notification in Share to Google Classroom makes real life connections in the remote learning grade 4 5 6 classroom.

    Ask a Question This option allows you to ask the students a question that they will respond to once looking at the webpage. Students can answer either a multiple choice or short answer question.

    Ask questions to your upper elementary students to assess remote learning while using Google Classroom

    Create an Assignment Use the webpage to create an assignment for the students to complete.

    Make an Announcement Add the website to your page as an announcement. This would be nice to highlight something on the school website. 



    Schoology +

           My district uses Schoology as their Learning Management System. You can learn a little bit more about Schoology here. I loved that I stumbled across this Google extension.

           Schoology Plus has a variety of settings that are upgrades such as

    Theme: There are 3 new themes to choose from including a rainbow theme that changes colors. It is so pretty!

    Schoology plus allows teachers more options to personalize their dashboard to suit their needs for grade 5 6 7 students.

    Desktop Notifications: If you are on a laptop or desktop, you can enable notifications to pop through to let you know when students have a question, assignments are handed in, etc.

    Order Classes: You can change the order of your classes on the grades and mastery pages.

    Archived Courses Button: This button will make it easier to see archived courses.

    I am hoping that there will be more upgrades to Schoology in the future, but this is a fun addition for now. 


    Equatio:

           Math teachers can find it difficult to integrate technology into their classroom because there is not a lot out there for them to use. Equatio is trying to change that.

           While there is a free and paid version, the free version offers a lot for students and teachers.

           Equatio will easily create math expressions in Google Docs

    -       Allow students to use their touchscreen, voice recognition, or use the keyboard to create equations

    -       Read back math expressions

     

    Google apps to complete digital math assignments integrate remote learning in upper elementary

    If you are interested, click here to learn more about it



    Web Paint:

           This Google extension allows you to draw, write, highlight, annotate right on a webpage! I like to use this while I am teaching at the Smartboard. It allows you to draw attention to the title, hide everything but an image, add text, or underline important information. There is an option to share the work or take a screenshot, download, or print the information.  

    Use Web paint to highlight, annotate, cover text while distance teaching in the classroom

    Reverso Translate:

           Sadly, we all know that Google Translate has its fair share of issues. Luckily, Reverso Translate works a bit better to help us translate information from texts, even PDFs. This app can translate over 20 different languages and has great reviews compared to Google Translate. 

      I am excited to use this Google extension to help me communicate more effectively with parents. There are also educational games that you can play for students in foreign language classrooms. 

    easy and free google apps to integrate tech into your grade 4 5 6 distance learning classroom

    Need more digital tips for your remote learning home school classroom?




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      Top Google Apps for Teaching

      Digital apps to use with grade 4 5 6 students through Google Classroom to make remote learning fun during distance teaching

             Technology came front and center this past spring as teachers everywhere suddenly turned into remote learning specialists managing the ups and downs of all things digital. While eLearning did have a learning curve, the sudden thrust does have many teachers bringing their digital distance teaching knowledge back into the classroom whenever that will be.


             I anticipate teachers everywhere to be brushing up on their tech infusion as we eagerly await to see how COVID-19 transforms the traditional classroom. To further your remote learning expertise, you may be interested in some of these apps and extensions that can easily be adapted in your balanced classroom.


      Five Google Apps for School

      Grid View

      For those of you using Google Meets, but want to attain the Zoom “Brady Bunchlike” visual to be able to view all participants, you will want to add the Grid View extension. This is a free extension that will allow all the students' faces (should they have a camera enabled) to show. I like this because it feels more like a classroom when you can see all of the kids.


      To add it, simply click the link above and click the blue “Add to Chrome button”. You can also Google “Chrome Web Store” and search for Google Meets Grid View.


      Google Keep

      Executive functioning skills are really being tested right now. Google Keep can help with that. This extension is like a digital post-it note that can be accessed on all devices that are linked to the account. This is helpful for students that may forget an agenda book at home or at school.  Students (or teachers) can

      - create assignment reminders

      - record voice memos

      - draw pictures

      - keep passwords

      Students can also take their notes on Keep and copy them to a Google Doc. I see that as a great brainstorming opportunity for assignments.     

       

      Using Google Keep to help grade 4 5 6 students with executive functioning skills

      To add it, simply click the link above and click the blue “Add to Chrome button”. You can also Google “Chrome Web Store” and search for Google Keep.


      Scientific Calculator

      Super basic, I know, but this will come in handy when there are not enough calculators in your classroom or for students who simply cannot afford them. Also, cut down on excuses for not being able to do homework. (If you are looking to expand on your digital math infusion, check out my previous blog post on Equatio).

       

      Students can use Google's built in calculator to help them solve problems and stop making excuses in the classroom.

      To add it, simply click the link above and click the blue “Add to Chrome button”. You can also Google “Chrome Web Store” and search for calculator.


      Edpuzzle

      I love this site for the flipped learning classroom. It takes watching videos to a whole new level. Whether you decide to create your own video, upload a video you found on the internet, or use one of theirs, Edpuzzle takes the video and allows you to embed questions, notes, or add voiceover to clarify the content. Students cannot fast forward through the video and pretend as if they have seen it. Read more about Edpuzzle and check out my video on States of Matter here.


      Edpuzzle makes flipped learning easy. Simply add questions, notes, or voice over to preexisting videos


      Insert Learning

      I stumbled across this recently and really like it. With Insert Learning, you can take any webpage and turn it into an interactive lesson. Basically, you are perusing the internet about a topic that you are studying. You find this great site that is perfect for the kids but we all know that the students will pretend to read it because they might not be as enthusiastic about it as you. Insert Learning to the rescue. You will take the said website and embed activities throughout such as notes, highlighting important information, questions, etc. to ensure that students ARE reading and learning from the site.


             My class is learning about tides. I used this to allow me to test their knowledge using a website that has the tide cycles from their area. Through my questioning about the charts, graphs, and reading, I can ascertain their level of understanding.


             A really cool feature regarding the questions that you can embed. I inserted multiple-choice questions throughout. You can choose a point value and what I like MOST is that if a student gets the answer wrong, the point value will decrease. They will keep answering until they get it correct but each time they answer it wrong, the point value goes down. I like this because students will walk away with the correct answer, but you will see when they understood. It also decreases the urge to randomly guess.    



      use free and easy google tools to engage remote learning and save time


      I hope you enjoyed these Google Apps. But wait... just like an infomercial... there are more. Next week there will be 5 MORE apps and extensions that I love to use in learning. I couldn't fit them all into one post. Be on the lookout... or let me remind you by filling out the subscription info below! 


      Need more digital tips? Sign up to get more great tips to make your life easier and your teaching life more FUN!

        How to Assign Work through Your Learning Management System

        How to upload assignments through Google Classroom and Schoology during eLearning Home School

        Welcome to the world of distance learning. Many teachers were suddenly thrown into technology this year, many with little to no experience with technology. Prior to the pandemic, many teachers who were not comfortable with technology could get away with doing the bare minimum or nothing at all. This is not a bad thing either. I think that the different teaching styles helped to create a balanced learning program for our students.

         

        However, insert a world-wide pandemic that forced everyone home and onto the computer. Now teachers everywhere need to increase their technological awareness to meet remote learning demands.


        One basic, but particularly important question is how to assign work through your learning management system. For those of you new to this, a learning management system is a software application for the administration, documentation, tracking, reporting, and delivery of educational courses, training programs, or learning and development programs. In layman’s terms, a learning management system would be your Google Classroom, Schoology, SeeSaw, etc.


        For users of Google Classroom and Schoology, I have made screencasts to help walk you through these steps.


        How to Post Assignments in Google Classroom:

        1. First, open Google Classroom and select the course you want to assign to.
        2. Click “Classwork” toward the top center of the screen.
        3. Click “Create” and choose “Assignment” in the drop down menu.
        4. Title the assignment and give it a description.
        5. Click “Add” and choose what you want to add (Google Slides, PDF, link, Youtube video, etc)
        6. To the right, modify the options. You can choose to send to the entire class or certain students, assign point value, topic, and due date, or attach a rubric.
        7. When you are finished, click "Assign" in the top right corner (purple button) and choose whether you want to assign it now or schedule it to be assigned in the future. 

         There have been some glitches in Google Classroom. Some people have reported that GC is not making a copy of the assignment for EVERY student. If this happens, Google Classroom recommends that you

            - Give Google some time for the students to open the assignment after you create it. According to Google, a lot of stuff is happening behind the scenes. So if you create an assignment on the fly (who hasn't) and tell your kids to open it immediately, there could be some trouble because the Google gnomes haven't had enough time to make all those copies yet. So give it a few minutes. 

            - It is also recommended that the assignment is created in the "Classwork" area. 


        If the student does not see the "Turn it in" button, make sure that the student has fully opened the assignment and was working on it. At the present time, Google does not have a fix for it. You can refer to this post for up to date information. 

        How to post digital assignments through Google Classroom eLearning distance learning home school

        How to Post Assignments in Schoology:

        1. First, open Schoology and select the course you want to assign to.
        2. Click “Add materials”.
        3. Choose “Add assignment”.
        4. Fill in all of the areas such as creating a title for the assignment, directions of what the students should be doing, assign a due date and point value, and category that the assignment falls under. (Categories would be made ahead of time, such as homework, classwork, assessment, lab, etc).
        5. You also have the option to attach a file, link, image, or pull from your Google Drive, or MS OneDrive.
        6. When you have finished, simply click “create” and your assignment will be published.
        7. One downfall of Schoology is that you cannot schedule assignments ahead of time like in Google Classroom. You can create assignments and choose to “unpublish” them so that the students cannot see. When you are ready, you would need to go back into Schoology to publish them. 


        Steps to posting distance learning assignments on Schoology


        What other LMSs are you using? Do you need help assigning to them? Tell me in the comments below so that I can add to this blog post and help you better manage your eLearning experience!

        Need more digital tips for your remote learning home school classroom?



        Learn how to post digital assignments through Google Classroom and Schoology following the steps and video to help the eLearning classroom.


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